Written by Background Check Repair
Background Checks | October 24, 2022
Table of Contents
Anyone with a criminal record who is interested in enlisting in the armed forces may wonder what is on the list of military background check disqualifier and waiver rules.
Although most individuals are able to pass an armed forces background, anyone considering enlisting should know the 12 military background check disqualifiers and military waiver rules.
Knowing these will allow individuals to better understand their chances of passing a military background check.
Armed with that information, you can perform a background check on yourself to see if any of the military background check disqualifers show up, and whether or not you need to apply for a waiver.
The list of exact requirements to join the military is fairly extensive,1 however there are some aspects that are more common disqualifiers than others.
Military background checks are only slightly different from the pre-employment background checks that many individuals will have undergone for entry-level jobs with Home Depot or Walmart. However, the military background check disqualifiers are generally more strict than your average job.
Arguably the most important part of a military background check, or any background check, is the criminal history check that is performed. While most employers rely on name-based background checks through a private background check agency, the military will rely on a more comprehensive and thorough criminal history check. The background check investigation itself will be performed by several different agencies working together, but the Office of Personnel Management and the Department of Defense will perform the bulk of the investigation.
The investigation involves several different steps in addition to the aforementioned criminal history check. These checks are explained below.
The military base visitor background check will be different from the check required for individuals hoping to enlist in the military. Individuals who are hoping to visit an individual that is on a military base may be subject to a background check before entering.
Each base tends to have slightly different rules around the background check process and some individuals will not have to undergo a full check at all.
The military base visitor background check process is becoming more centralized, which makes it easier to obtain access to military bases for family members and friends.
However, every individual will need to provide a government photo ID at the base entrance, where the name will be checked in a database to see if the individual has any active warrants or is on a terrorist watchlist.
Generally, only individuals with certain criminal records will be allowed on base. Most individuals with misdemeanor convictions will be allowed to enter the base as well as those with non-violent felonies, or felony convictions that are more than 5 years old.
The practice of performing background checks on individuals trying to gain entrance to a military base is a fairly new practice and the exact process still varies from base to base. When visiting a military base, be sure to have an up-to-date photo ID, and individuals with criminal records should be aware that they may be denied access for security reasons.
Many individuals enlisting in the military may be under the impression that the background check that is performed during the enlistment process grants them access to classified data. However, this is not true as individuals will need a security clearance to access classified information. In order to obtain a security clearance, individuals will need to go through a separate investigation process.
The security clearance process is extremely complex and can take months for the investigation to be completed. Details about how to obtain security clearance and what the process entails is discussed further down.
Many individuals wondering what the military background check disqualifiers are may have something in particular on their criminal history that they are concerned about. Although the background check requirements for the military are fairly strict, only the most serious of crimes can not be overlooked as the U.S. military has processes in place to overlook certain criminal records.
In many cases, it is possible to obtain a waiver for an individual’s criminal record. If a waiver is granted the conviction on their record that would normally be considered a disqualifier will be overlooked. Not all crimes are eligible for a waiver, but virtually all misdemeanors, most non-violent crimes, and those related to sex or children will be eligible for a waiver.
The Army offers a moral waiver program that allows previously convicted felons an opportunity to serve.
Besides specific offenses that are ineligible for a waiver, other conditions must be met to be eligible for a criminal record waiver. For example, individuals with extensive criminal records, even if all the convictions were of crimes that would normally qualify for a waiver, will be seen as ineligible. There are also waivers available for individuals who are ineligible due to extensive traffic and misconduct offenses.
There are other enlistment waivers available for issues unrelated to the individual’s criminal record. Certain medical conditions can sometimes qualify for an enlistment waiver as well as certain drug-related and dependency disqualifiers.
A military discharge will certainly appear on a military background check. The individual’s military record, if they have one, is one of the things that will be specifically checked during a military background check.
Having been dishonorably discharged previously is one of the most concrete military background check disqualifiers.
Civilian jobs are unlikely to uncover a military discharge. Since most private-employer background checks are performed by private companies that rely on court and law enforcement data, military records are usually not seen as relevant to these databases and will not be searched during the application process.
Who knows what information turns out in a background check? One would like to know: Does an other than honorable discharge show up in a background check?
When it comes to military background checks, if an individual has been previously enlisted in the military, their entire military record will be present during the background check investigation. This will include information from previous investigations, disciplinary records as well as the circumstances of the individual’s discharge.
Will a military conviction show up on a background check? Military convictions will show up on background checks in some cases but not always. Whether or not it shows up on a background check will depend on what database the information was entered into.
Many military convictions are only recorded in military disciplinary databases. In this case, most private employers will not be checking these databases and will only be looking at civilian criminal databases such as those held by the state police as well as the local courts.
The National Archives contains a military records research section, which veterans can use to access their records.
However, there are a few cases in which this can show up on a background check. The first is if the crime was charged by a civilian court. This is rare and would require a fairly serious crime to be committed while the individual was enlisted. Besides this example, certain background checks for civilian jobs will uncover this information. Most notably, the FBI’s identity history summary check will generally check military records,2 as well as any job that requires security clearance such as jobs with military contractors.
The security clearance process is similar to a background check investigation, but each aspect of the check is taken much more seriously and investigated far more thoroughly.
Generally, the security clearance process will vary slightly based on the level of security clearance that is being requested. The higher the clearance the more thorough the investigation. At a bare minimum, the investigation will include the following checks.
Although this may not seem that different from what is to be expected from a typical pre-employment background check, many of the checks are performed slightly differently. While a private background check service will perform almost all of their checks by entering a name into a database the background checks for security clearance are often performed by individuals that check this information manually.
Navy recruitment criteria is posted on the Navy’s website.
This is especially true for reference checks, health and relationship investigations, and integrity tests. Unlike normal reference checks, the reference checks performed during a security clearance check will include thorough questioning of people the applicant has possibly not spoken to in years. This can include old roommates and romantic partners as well as past employers and coworkers. The idea is to uncover information the individual is trying to hide by speaking with people that may not look upon the applicant in a positive light.
The security clearance background check is one of the more invasive background checks at times as investigators will also want to determine if the individual is struggling with substance abuse or if there are extramarital relationships going on in their personal life.
Security clearance background check investigators will also conduct numerous integrity tests to determine the individual’s moral character. These tests usually involve a series of questions with the intent to understand how the individual would react to various moral dilemmas and similar situations.
A common misconception is that only military personnel are able to obtain a security clearance, however, civilians are also eligible to receive a security clearance. Many jobs that require security clearance are jobs with civilian companies that have military contracts. The employees of these companies are not military personnel themselves and instead work alongside military personnel.
The process to obtain security clearance as a civilian is virtually the same as someone who is already in the military.
The exact questions that are asked during the various interviews and integrity tests will depend entirely on the job that requires clearance. Generally, questions will center around integrity and the way the individual views foreign government as well as their own government.
Top secret clearance requirements are fairly similar to the other levels of clearance, only that there are far more restrictions. Virtually any red flag of any kind will be a major hindrance to the ability to obtain top-secret clearance and may result in disqualification.
The exact disqualifications for security clearance will depend on the level of clearance and the job that requires this clearance. In general, any type of dishonesty, no matter how small, will be a reason to deny security clearance. There is a virtually endless amount of disqualifiers but some are more common than others.
Despite the many different reasons that an individual can be denied a security clearance, the following reasons are some of the most common.
There are thousands of potential red flags when it comes to a security clearance investigation. Besides the more obvious ones listed above, many of the red flags will involve the individual’s personal and family life. One of the things investigators will check is the criminal history of friends, family members, and other known associates.
The Naval Sea Systems Command explains the process for obtaining security clearance there, as well as how to search for available jobs.
Frequently associating with individuals with extensive criminal records or suspicious national allegiances will be a major red flag, even if the individual is unaware of these things.
The exact denial rate of security clearances will depend on the agency. Generally, the rate is lower than many people would expect. This is largely due to the fact that most individuals who are seeking to obtain security clearance are aware of the requirements and will likely already have worked in a similar industry prior to the application.
Essentially, the pool of individuals under investigation has already ascended several positions that require integrity and extensive background checks.
While most jobs will not even be aware of family members, let alone investigate them, the same is not true for security clearances. Family members and any other associates will be investigated by security clearance investigators both directly and indirectly. Aside from speaking with frequent associates, the investigators are also likely to perform social media and criminal history checks on family members.
Mainly investigators are looking to see who the applicant associates with and whether this could lead to any security issues.
Investigators are almost certain to find out if any of an applicant’s family members are undocumented. One way or another this will be a factor in the investigation. How much of an issue this is will depend on numerous factors but the potential threat of foreign influence and personal conduct will be investigated.
Just like with undocumented family members, the potential issues that arise from an applicant being married to a felon will be investigated. Investigators will always examine possible integrity and security issues. However, this is unlikely to play a major factor.
During a security clearance, investigators will want to understand the relationship between the applicant and anyone that they live with. This is the primary reason they want to know if the person the individual lives with is a romantic partner or simply a roommate out of convenience. This will help in their risk assessment of the cohabitant.
The US State Department outlines how spouse and cohabitation background checks are used when petitioning for security clearance access.
Background check investigations are stressful enough, and security clearance investigations are even more intense. Luckily, it is still possible to be prepared for any security clearance investigation or military background check by being aware of the military background check disqualifiers.
Security clearance requirements vary based on the type of clearance and the job in question. Generally, they will be looking for someone with a clean criminal record, and examining factors to determine the individual integrity.
The 5 levels of security clearance involve the job duties, the application process required, and the level of information that the individual will have access to. They ascend from confidential information all the way to top-secret information based on the potential danger the information poses if released.
There is a continuous vetting program for any individual in the DOD that has a security clearance. The program is intended to continually monitor these individuals for information that could point to them being a security threat.
There are tons of automatic disqualifiers for security clearances. Most notably are felony convictions, and individuals with allegiances to countries other than the U.S.
The military background check is performed during the enlistment process. It involves several basic checks such as a criminal history check as well as an aptitude test and a drug test. Certain criminal convictions may qualify for a waiver allowing them to be overlooked.
The clearance levels in the U.S. military are the same levels of clearance for other branches of government. Although various agencies may perform their own checks, the levels of security clearance remain the same throughout the entire federal government.
The security clearance levels in the DOD are the same as the rest of the federal government. However, the DOD performs its own security clearance investigations on its employees and any company that has a civilian contract with the DOD.
When filling out an SF-86 an immediate family member is the parents, children, siblings, and spouse of the applicant. This is required so that investigators can also look into family members to identify potential security threats.
There are not 38 levels of security clearance.3 This is a made-up term.
Military background check for security depends upon the base. However, all visitors would need a valid ID.
1Department of Defense. (2019, July 1). PART 66—QUALIFICATION STANDARDS FOR ENLISTMENT, APPOINTMENT, AND INDUCTION. Govinfo.Gov. Retrieved September 30, 2022, from <https://www.govinfo.gov/content/pkg/CFR-2019-title32-vol1/xml/CFR-2019-title32-vol1-part66.xml>
2United States Government. (2022, September 29). Rap Sheets (Identity History Summary Checks) FBI. FBI. Retrieved September 30, 2022, from <https://www.fbi.gov/how-we-can-help-you/need-an-fbi-service-or-more-information/identity-history-summary-checks>
3United States Government. (n.d.). Security Clearance Organizational Chart – Wikimedia Commons. Retrieved September 30, 2022, from <https://upload.wikimedia.org/wikipedia/commons/9/99/ORG_Chart.pdf>
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